Worked Example

This chapter follows one realistic event through every part of InTourney with concrete values, so you can see exactly what to type and click. The other chapters explain each feature; this one shows them working together.

The scenario

PT Bahari Nusantara runs an annual sports day. This year:

Dates: Saturday 12 September 2026, 08:00 – 17:00, at GOR Bahari, Jakarta.
Contingents (5 departments): Finance, Operations, IT, Marketing, HR.

Three sports:

Sport	Category	Mode	Format
Badminton	Men’s Singles	Individual	Single Elimination
Badminton	Mixed Doubles	Pair	Single Elimination
Futsal	Open	Team	Group Stage to Knockout
Chess	Open	Individual	Round Robin

People: ~40 players. Finance and IT also each field a futsal team.
The organizer, Sari (HR committee), has an Event Admin account. Budi will handle the schedule on the day; Rina will be the match officer at the badminton hall.

1. Create the event (wizard steps 1–2)

Sari signs in, clicks Create New Event, and skips the Setup Assistant (she knows her plan).

On the Event step she enters:

Field	Value
Event name	`Bahari Nusantara Sports Day 2026`
URL slug	(left as auto: `bahari-nusantara-sports-day-2026`)
Start	`2026-09-12 08:00`
End	`2026-09-12 17:00`
Timezone	`Asia/Jakarta`
Location	`GOR Bahari, Jakarta`
Organizer name	`PT Bahari Nusantara — HR Committee`
Logo	`bahari-logo.png`

She clicks Create event. The event now exists as a Draft, becomes her active event, and she is on step 3.

Interruption test: Sari’s laptop dies here. When she signs back in, the Event Admin dashboard shows a “Setup in progress — 1 of 7 steps done” card. She clicks Resume Setup and lands back on the Sports step, not the beginning.

2. Add the sports (wizard step 3)

For Badminton and Chess she uses Quick add from catalog — she picks Badminton, ticks “Men’s Singles” and “Mixed Doubles”, and InTourney creates the sport, a starting ruleset (best of 3 games to 21), and both categories in one go.

For Futsal she clicks Add a sport manually, types Futsal, and adds a ruleset:

Field	Value
Ruleset name	`Futsal — 2×15 min`
Score type	`goals`
Allow draw	`yes` (group stage can draw)

3. Fine-tune the categories (wizard step 4)

The catalog created three categories; she adds Futsal Open and adjusts:

Category	Sport	Mode	Format	Notes
Men’s Singles	Badminton	Individual	Single Elimination
Mixed Doubles	Badminton	Pair	Single Elimination
Open	Futsal	Team	Group Stage to Knockout	`group_qualify_count` = 2, ruleset = Futsal — 2×15 min
Open	Chess	Individual	Round Robin

She leaves all four at status draft for now — she will open them when the roster is settled.

4. Load participants by import (wizard step 5)

Rather than 40 forms, Sari clicks Download template for this event. It comes back with the Sports and Categories sheets already filled in. She fills the rest. An excerpt:

Clubs

name	contact_person	contact_email
Finance	Dewi	dewi@bahari.co.id
Operations	Agus	agus@bahari.co.id
IT	Fajar	fajar@bahari.co.id
Marketing	Lina	lina@bahari.co.id
HR	Sari	sari@bahari.co.id

Teams

name	club_name	category_name
Finance FC	Finance	Open
IT All-Stars	IT	Open

Players (excerpt — note the category_name shortcut doing registration inline)

name	club_name	gender	identification_number	category_name
Andi Pratama	Finance	male	EMP-0417	Men’s Singles
Bima Sakti	IT	male	EMP-0091	Men’s Singles, Mixed Doubles
Citra Larasati	Marketing	female	EMP-0233	Mixed Doubles
Doni Kurnia	Operations	male	EMP-0155	Men’s Singles
Eka Putri	HR	female	EMP-0302	Mixed Doubles
…

Pairs

player1_name	player2_name	club_name	category_name
Bima Sakti	Citra Larasati	IT	Mixed Doubles
Eka Putri	Doni Kurnia	HR	Mixed Doubles

She uploads the file. The preview shows:

Sports        0 new    3 update
Categories    0 new    4 update
Clubs         5 new
Teams         2 new
Players      40 new
Pairs         6 new
Registrations 28 entries will be created

⚠ 1 warning — View details ▾
   Players · "Gilang" — identification_number "EMP-0155" already used by "Doni Kurnia"; row created without an ID

She fixes Gilang’s ID in the sheet, re-uploads (Players now reads 39 update, 1 new, no warning), and clicks Confirm & import.

5. Registration and the draw (wizard steps 6–7)

Most players registered themselves via the category_name column. Sari opens the Registration step to check each category, then:

Futsal Open — she uses Bulk assign across sports and ticks Finance FC and IT All-Stars into Futsal → Open. (Only 2 teams this year, so the “group stage” will be a single group.)
Chess Open — she adds the 6 chess players individually.

In Draw & Seeding she sets Men’s Singles seeds by last year’s ranking: Andi #1, Doni #2, the rest she leaves and clicks Shuffle for a random draw among unseeded entries.

Now she goes back to Categories and switches all four to status open.

6. Facilities and match generation (wizard step 8)

Under Event Setup → Facilities & Venues Sari adds:

Venue	Courts
GOR Bahari — Hall A	Court 1, Court 2 (sport: Badminton)
GOR Bahari — Field	Pitch (sport: Futsal)
GOR Bahari — Room 3	Table 1 (sport: Chess)

Back on Generate Matches:

Men’s Singles (16 entries) → Generate. InTourney previews “Will generate: 8 first-round matches · 2 courts available” and creates a seeded 16-draw.
Mixed Doubles (6 pairs) → creates a 6-pair bracket (top 2 pairs get a bye).
Chess Open (6 players, round robin) → creates 15 matches.
Futsal Open → she opens the Groups panel: one group of 2, generates 1 group match, and will finalize + promote after it is played.

7. Publish (wizard step 9)

Sari reviews the brackets, then chooses Publish event and schedule. The event goes Live and bahari-nusantara-sports-day-2026 is now a full public site. She sends the link to all staff and prints the poster from /events/bahari-nusantara-sports-day-2026/poster.

Before the day she adds Budi as an event member with the Scheduler role and Rina as a member with Match Officer, so they can see the event.

8. Match day — the schedule (Budi, Scheduler)

Budi opens the Scheduler. The generated badminton matches have no times yet. He schedules the first round:

Match	Time	Venue	Court
MS-R1-1 Andi Pratama vs Gilang	09:00	Hall A	Court 1
MS-R1-2 Doni Kurnia vs Rangga	09:00	Hall A	Court 2
MS-R1-3 …	09:40	Hall A	Court 1

He tries to put MS-R1-3 on Court 1 at 09:00 and InTourney blocks it: “That time would create a venue or court conflict.” He moves it to 09:40.

He creates the single Futsal Open group match by hand (League/knockout-panel matches still need a slot): Finance FC vs IT All-Stars, 10:00, Field / Pitch.

9. Match day — running matches (Rina, Match Officer)

At 09:00 Rina opens Match Officer on her phone. MS-R1-1 is at the top.

She taps Start Match → status Ongoing, actual start time recorded.
She opens Live Score. Andi wins game 1 21–15: she taps Add point to Andi repeatedly; a mis-tap is fixed with Undo. The hall Wi-Fi drops for a minute — the banner says “Offline — 4 points queued” and then “all points synced” when it returns.
Games go 21–15, 19–21, 21–17. She taps Finish Match → Finished (result still provisional on the public site).
She taps Confirm and Publish Result, selects Andi Pratama as the winner, confirms. Status → Result Published. The bracket advances Andi to the quarter-final, and the public Match Updates feed shows “result published”.

Later, a disputed line call in MS-R1-5: Rina taps Mark Disputed. It shows up on the Command Center as urgent. Sari reviews it, the officers agree on the score, and Sari (Event Admin) uses Resume Review → Confirm and Publish Result to close it.

10. Futsal promotion and finals

After the 10:00 group match (Finance FC 3–2 IT All-Stars, published), Sari opens the Futsal Groups panel:

Finalize & lock group stage — standings computed, both teams “qualify” (group of 2, qualify count 2).
Promote to knockout — creates the final: Finance FC vs IT All-Stars, which Budi schedules for 15:00.

The badminton and chess brackets play out through the afternoon the same way as step 9.

11. After the event

The public Champions page (/events/bahari-nusantara-sports-day-2026/champions) lists the winner of each category as results are published.
Medal Tally ranks the departments. Sari had enabled it on Event Details with the “gold first, then silver, then bronze” method; IT tops it with 2 golds.
The Content Admin publishes a recap article and a closing announcement.
Sari sets the event status to Completed.
Next year she starts the new event and uses Copy participants from a previous event on the Clubs page to bring the five departments straight across.