Creating an Event

Events are created and set up in the New Event Wizard — a ten-step guided flow at /workspaces/event-admin/new-event. Start it from Event Setup → Create New Event in the sidebar, or the Create New Event button on the Event Admin dashboard.

You do not have to finish the wizard in one sitting. Once the event itself exists (step 2), all your work is saved on the server as you go. See Saving and resuming below.

The step bar

The wizard header shows a progress bar: a plain “Step N of 10” line on small screens, and the full connected stepper on wide screens. A step is only marked done when its real work is actually complete — for example, “Categories” turns green when at least one category exists, and “Generate Matches” only when every publishable category has its matches. You can click any step in the bar to jump straight to it.

The ten steps:

#	Step	What it does
1	Setup Assistant	Optional questions that pre-fill later choices
2	Event	Creates the event: name, dates, timezone, location, logo
3	Sports & Rulesets	The games played, and optional scoring rules
4	Categories	The specific competitions within each sport
5	Clubs / Teams / Players	The people and organizations taking part
6	Registration	Who officially competes in each category (creates entries)
7	Draw & Seeding	The order entries are placed in the draw
8	Generate Matches	Creates the first round / fixtures
9	Bracket	Review fixtures, per-stage ruleset overrides, and publish
10	History	An audit log of every change to the event

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Step 1 — Setup Assistant

A short questionnaire. Everything it asks is a suggestion that pre-fills a later step, never a lock — you can change any of it afterwards. You can also click Skip for now.

It asks:

• How big is your event? — single-sport or multi-sport. This changes the wording of the next question.
• What kind of tournament is this? (single-sport) or What format do you use most often? (multi-sport) — single elimination, round robin, group stage to knockout, or league. Pre-fills the Format field when you add a category.
• Where does your participant data live right now? — entering people by hand, a spreadsheet, a public registration form, or copied from a previous event. If you choose spreadsheet, step 5 will point you straight at the bulk import.

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Step 2 — Event

This step creates the event. Fields:

Field	Required	Notes
Event name	Yes	e.g. “Company Sports Day 2026”
URL slug	No (auto)	Auto-generated from the name; editable under Advanced. Must be unique — if it is taken, InTourney suggests a free alternative.
Start / End	Yes	Date and time. End must be after start.
Timezone	Yes	The event’s own timezone. All times shown anywhere in InTourney for this event use it.
Location	No	Free text (city, venue name).
Organizer name	No	Shown on the public page.
Logo	No	JPG, PNG, or WebP. Appears on the public page and in the wizard header.

When you submit, the event is created with status Draft and visibility Hidden (nothing is public yet), it becomes your active event, and you move to step 3.

If the form has an error (missing field, end before start, taken slug), it comes back with everything you typed still filled in — you never lose the form.

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Step 3 — Sports & Rulesets

A sport is a game played at your event (Badminton, Futsal, Chess…). A ruleset is an optional, reusable set of scoring rules you can attach to a category.

Two ways to add sports:

• Quick add from catalog — pick a common sport, tick its standard events, and InTourney creates the sport, a starting ruleset, and one category per event you ticked. The fastest path for a standard sport.
• Add a sport manually — enter a name (and, under Advanced, a custom URL slug). You can then add rulesets for it: name, score type (points, goals, sets, time, result, custom), and options like best-of, target score, and whether draws are allowed.

Skip rulesets entirely to use each sport’s default scoring.

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Step 4 — Categories

A category is a specific competition within a sport — “Badminton Singles Men”, “Futsal Open”, “Chess U-15”. This is the unit that participants register into and that a bracket or schedule is generated for.

For each category you set:

• Sport — must already exist (step 3).

• Category name (and optional custom slug).

• Who’s competing in this category? — the participant mode:

  Mode	Meaning
  Individual	One person per entry (singles)
  Pair	Two people per entry (doubles)
  Team	A squad with a roster
  Club	An organization is the entry itself (inter-school, inter-company)
  Open	Any participant type
  To be decided	Decide later

• Format — how matches are produced:

  Format	How matches are made
  Single Elimination	Seeded first round generated automatically in step 8
  Round Robin	Full round-robin generated automatically in step 8
  Double Elimination	Automatic; needs a power-of-two entry count
  Time Trial / Score Ranking	One attempt per entry, ranked by result
  Group Stage to Knockout	Its own guided panel in step 8
  League / Friendly	Matches are scheduled manually in the Scheduler workspace

• Optional: ruleset, status (draft / open / locked / published / archived), roster size limits, group qualify count, third-place policy, result unit, and medal settings.

Categories can be edited, duplicated, and deleted from this step. A draft category does not block wizard progress and is not publishable yet.

Example — a company sports day with three sports:

Category	Sport	Mode	Format
Men’s Singles	Badminton	Individual	Single Elimination
Mixed Doubles	Badminton	Pair	Single Elimination
Open	Futsal	Team	Group Stage to Knockout
Open	Chess	Individual	Round Robin

See the full walkthrough in Worked Example.

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Step 5 — Clubs / Teams / Players

Everyone and every organization taking part in the event. These are shared across the whole event — you choose which of them compete in each category in step 6.

• Club — a contingent that competes as a group: a department, a school, a chapter, a regional delegation. Only needed if a category’s mode is Club, or to record which contingent a person represents.
• Team — a squad for a team sport (futsal, basketball, tug-of-war, relay). Skip if every sport is one-on-one.
• Player — every individual person, whether they compete solo or will be added to a roster.

You can add them one at a time with the forms here, or bulk import the whole event from one Excel workbook — see Importing Event Data. If you told the Setup Assistant your data is in a spreadsheet, this step points you straight at the import card.

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Step 6 — Registration

Registration turns a person/team/club from the directory into an entry — someone officially competing in a specific category. Adding someone in step 5 does not register them anywhere by itself.

• Pick a category, then add entries to it one by one, or
• Use Bulk assign across sports to tick which club/team plays which category across many team/pair/club categories at once, in a single submit.

Every entry is given a seed number the moment it is added; you refine that order in step 7.

See Participants & Registration for the public self-registration form and the approval queue.

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Step 7 — Draw & Seeding

Set each entry’s seed — the order participants are placed in the draw. Lower seed numbers are kept apart in the early rounds so the strongest entries do not meet too soon.

Switch between categories at the top. Adding or removing entries is done in step 6, not here. You can also shuffle seeds randomly.

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Step 8 — Generate Matches

Choose a category with at least two confirmed entries:

• Single Elimination and Round Robin — generate a seeded first round (or the full round-robin) automatically with one click. InTourney shows an estimate of how many matches will be created and how many courts are available for that sport.
• Group Stage to Knockout — use the Groups panel: create groups, distribute entries, generate group matches, then (after every group match has a published result) finalize the group stage and promote the qualifiers to the knockout bracket.
• League / Friendly and other manual formats — not generated here; schedule them in the Scheduler workspace.

If no courts are set up yet, matches still generate but have nowhere to be scheduled — add at least one court under Facilities & Venues (see Running Match Day).

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Step 9 — Bracket

Review the generated fixtures per category. Here you can also set a per-stage ruleset override — useful when one stage needs different rules than the rest of the category (best-of-3 in the group stage, best-of-5 in the final). Leave it on Inherit from category unless you need the difference.

This step is also where you publish the event. You have three choices:

Choice	Event status	What becomes public
Save as draft	Draft	Nothing — keeps working privately
Publish event info only	Coming Soon	The public event page (details, sports, sponsors), but not the schedule/results
Publish event and schedule	Live	The full public site — schedule, brackets, standings, live scores

See Publishing & the Public Site for what each public page shows.

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Step 10 — History

A read-only audit log of every recorded change to the event — sports, categories, participants, entries, venues, and matches — most recent first. Every guided action in InTourney writes an entry here.

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Saving and resuming

Before the event exists (steps 1–2)

Your typing on the Event step is auto-saved to your browser as you go. If you refresh, close the tab, or navigate away by accident and come back to the wizard, a banner offers:

Continue previous draft? … [ Restore ] [ Discard draft ]

Restoring re-fills the form. The draft is kept for 7 days, is discarded automatically when you successfully create the event, and is stored only in your browser on this device — it is never uploaded. The event logo cannot be restored automatically (browsers do not allow it); the banner reminds you to re-attach it.

After the event exists (steps 3–10)

Everything is saved on the server immediately. There is nothing to lose. To pick up where you left off:

1. Open the Event Admin dashboard (/workspaces/event-admin). If your active event’s setup is unfinished, a “Setup in progress” card and a Resume Setup button appear at the top.
2. Resume Setup takes you back into the wizard at the first step that still needs work — not the beginning. If your browser remembers the exact step you last had open for this event, it takes you there instead.

You can also always reopen the wizard from Event Setup → Create New Event with your event active; without an explicit step it opens at the first incomplete one.

Next step

Most organizers set up participants next: Importing Event Data or Participants & Registration.